RNC Standing Rules Amended as of Amended on April 21, 2025

Reseda Neighborhood Council Originally adopted by the RNC on October 17, 2018 Amended on March 18, 2019 Amended on September 16, 2019 Amended on February 10, 2020 Amended on April 19, 2021 Amended on April 15, 2024 Amended on April 21, 2025 Table of Contents Section I Absences Item A: Absences that require advance notice. Item B: Absences that do not require advance notice in writing. Section II Agendas Item A: General Meeting Agenda Item B: Committee Agendas Section III Meetings Item A: Written Public Comment Item B: Board Actions Section IV Minutes Item A: Committee Minutes Item B: General Meeting Minutes Section V Officers Item A: Duties and Responsibilities Section VI – Board Members Item A: Duties and Responsibilities Section VII Committees Item A: Structure Item B: Membership Item C: Meetings Item D: Ad Hoc Committees Item E: Training Item F: Duties and Responsibilities Section VIII Procedures Item A: Disputes Item B: Stake Holder Agenda Item Request Item C: Record Keeping Sections IX to XCVI [blank/reserved] Section XCVII Popcorn Item A: Popcorn Colonel Standing Rules of the Reseda Neighborhood Council Section I) Absences – As per RNC Bylaws, ARTICLE V, Section 7, Absences ”…whereupon the Board shall determine the validity of the absences as specified in the RNC Standing Rules before taking action to remove the Board Member.” Circumstances under which the Board may determine the reason for an absence as “valid” will be as follows; Item A: Absences that require advance notice in writing to all board members as noted below; Business or Work commitment require 48 hours advance notice and examples are shift changes, new project hours, newly scheduled deadline, client appointment, and other determined similar circumstance. Business or Work DOES NOT include work needed to complete your responsibility to the RNC (e.g. failing to attend a board meeting when there are actions on the Board agenda in order to plan your committee work will be deemed an invalid circumstance for an absence, regardless of advance notice to the Board.) Scheduled Vacation – as a courtesy, please notify the Board as soon as scheduled, but no later than five (5) days prior to departure. Family Obligation – require 5 days notice, and examples are scheduled caretaking, reunions, weddings, “Milestones.” Scheduled Personal Commitment - require 48 hours advance notice and examples are medical appointments, surgery, jury duty, funerals, baby sitting. RNC Obligation assigned by the Board – No advance notice required since absence has been requested by the Board. Examples are scheduled City events, conferences, town halls, hearings, or data gathering from a specific source only available at a time that conflicts with the Board meeting. These circumstances are only valid if the Board has authorized sending the member for such purposes, and would not be valid if the member privately chooses to forego Board responsibilities to attend something the member determines is of more interest. Item B: Absences that do not require Advance Notice; Medical, Family, Work, Personal emergencies - Do not require prior notification, but the circumstances of the absence should be submitted to the board within five

Agenda items for regularly scheduled RNC meetings may be submitted to either the Secretary, Assistant Secretary, President, or Vice President. The Secretary (or in their absence, the Assistant Secretary, President, or Vice President) shall compile all items requested by RNC Board members, RNC committees, items submitted by stakeholders and approved by the RNC Board at previous meetings, and items held over from previous meetings no later than eight (8) days prior to the regularly scheduled meeting. Items expected to take longer than 20 minutes are subject to scheduling at a future meeting.

only Google Doc on the front page of the RNC website no later than six (6) days prior to the regularly scheduled meeting.

a. Any two (2) officers (not including the Assistant Secretary, who is not an officer) may trigger an agenda review meeting by notifying all officers within 24 hours of draft agenda distribution. This meeting must be held between six (6) and four (4) days prior to the regularly scheduled meeting. b. If no agenda review meeting is requested, officers may submit feedback on the draft agenda within 24 hours of its distribution.

a. Additional items may be added to the agenda if requested by an officer and approved by the President or Vice President (or their designees), or passed by committee prior to the four (4) day deadline. b. No items may be removed from the agenda once included, except at the specific request of the board member who originally proposed the item. c. The order of agenda items may be modified for meeting efficiency. 5. The finalized agenda shall be submitted to the ENS system and distributed through other required outreach methods by the President, Vice President, Secretary, or their designees no later than 72 hours before the regularly scheduled meeting. Procedure for agenda setting for Special Meetings- A minimum of three (3) Board Members shall be required to create an agenda and call a Special Meeting of the RNC. The contents of the Agenda shall be entirely determined by the Board Members calling the meeting and once finalized will be immediately distributed to all Board Members, submitted to the ENS system and distributed through all other required and voluntary outreach outlets. In no case shall the agenda be distributed any later than seven days prior to the special meeting. Item B: Committee Agendas; All Committee Chairs are responsible for timely posting of agendas as required by the Brown act and DONE regulations. All committee agendas shall be sent to all members of the committee and all RNC Board Members 72 Hours in advance of any regular committee meeting, and 24 hours in advance of any Special Committee Meeting. All Committee Chairs shall maintain a record of the past agendas for their committee at the RNC Community Space. Section III) Meetings Item A: Written Public Comment - The Reseda Neighborhood Council shall announce a summary of the written public comment (email and snailmail) received from our stakeholders regarding any item scheduled for a vote on our agenda before the vote is called. This includes the total number of written comments, the total number received in support of, and the total number received against any agendized item. All written comment about an agenda item shall be made available for review to any board member or interested stakeholder upon request. Item B: Board Actions CIS Filings All motions brought before the Board that require a Community Impact Statement (CIS) shall have a draft of said CIS and a link to the relevant council file number included with the proposed motion at the time that motion is first considered by the Board. All motions brought before the Board that require a community impact statement whose language was authored or requested by an elected official or by the office of an elected official shall have that information clearly noted on the agenda. The Reseda Neighborhood Council shall file Community Impact Statements (CIS) to the City Clerk portal within 24 hours of being approved by the board. When a Community Impact Statement is passed, the board shall designate one of our CIS filers to be tasked with filing the Community Impact Statement through the portal. In the event that the filer is unable to file the CIS due to problems such as internet outages or emergency, the designated filer shall immediately notify the executive committee of the board, at which point the executive committee as a whole is authorized and required to designate a new qualified CIS filer for the item, at its sole discretion. Section IV) Minutes Item A: Committee Minutes All committee minutes are required to be sent to the RNC secretary within 72 hours of committee approval. However, if any committee recommendation is sent to the RNC Board and placed on an agenda for action, the committee chair shall send minutes (either approved or draft) that cover said recommendation to all board members 7 days prior to scheduled regular meeting. All Committee Chairs shall maintain minutes of the past meetings for their committee at the community space. Item B: General Meeting Minutes – General meeting minutes shall be completed and supplied to all board members at least 72 hours prior to next regularly scheduled meeting. Section V) Officers Item A: Duties, Responsibilities, and Powers Best Practices – In the event of any officer resignation, said officer shall have all necessary paperwork and documentation completed, and shall return all RNC and City property by the date of resignation. President The President has the power to delegate duties to any board member during a meeting as needed and appropriate. All correspondence sent out by the President using the RNC Name shall simultaneously be emailed (via CC or BCC) to all RNC Board Members in addition to the concerned parties. Vice President Responsible for oversight of Committee Record Keeping. Design and maintain a system for organizing physical record keeping of committees, make sure it is used, and coordinate with Community Space chair to setup a physical space to store same. Responsible for facilitating population of committees by doing active outreach amongst board members and Reseda Stakeholders, and announcing at each General Board meeting the names of Board members not serving on minimum required number of committees. Responsible for ensuring committees properly produce and post agendas and forward them to all board members. Responsible for ensuring committees meet minimum scheduling requirements, and should they fail to do so, shall enact provision VI) C: (i) (c) of the Standing Rules. Secretary Authorized Keyholder Status – Secretary shall be responsible for maintaining a record of who is an authorized keyholder, and who currently is in possession of Community Space and Community Storage Space keys. Secretary shall immediately notify the Community Space Chair whenever any individual loses their authorized keyholder status. Community Space Authorized Keyholders – All members of the Reseda Neighbourhood Council Governing Board, and every RNC Committee Chair who is not also on the Governing Board shall be an authorized keyholder. When a keyholder no longer holds authorized status, they shall return their key within 72 hours to the Community Space Chair. Community Space Storage Area Authorized Keyholders – Only the RNC President, Vice President, Secretary, Treasurer and the Community Space and Outreach Committee Chairs shall be authorized keyholders. When a keyholder no longer holds authorized status, they shall return their key within 72 hours to the Community Space Chair. It shall be the responsibility of the Secretary to monitor the Council mailbox and pick up and distribute any mails received, as necessary. Secretary may assign this task to the Assistant Secretary, should there be one, or any other designee. It shall be the responsibility of the Secretary to produce and supply copies for all General Meetings, and will coordinate for payment of same with the designated Bank Card Holder. It shall be the duty of the Secretary to make sure that any draft minutes under consideration for approval at any General meeting shall be supplied to all Board Members 96 hours in advance of such meeting. If these minutes are approved as amended, the Secretary shall distribute the amended minutes within 7 days after approval. Section VI) Board Members Item A: Duties and Responsibilities Committee Membership – All Board Members with the exception of the Youth Members shall serve on a minimum of two committees. At each General Board meeting the Vice-President shall announce the names of every Board Member not serving on the required number of committees. Email – All Board Members shall use the official RNC Email System for all official RNC business. Board Members are encouraged to avoid using the “reply all” option when replying to any official communication. Section VII) Committees Item A: Structure – All committees, with the exception of the Youth and Senior Advocacy Committee, shall be structured with one and only one Chair, a Vice-Chair who shall act as chair in case of chair’s absence, and a Secretary. The Youth and Senior Advocacy Committee shall be permitted to have two co-chairs, only one of which shall be a Youth Board Member. Item B: Membership Any committee member who misses 3 consecutive regular committee meetings is subject to removal from the committee at the committee chair’s discretion, subject to Board Appeal. On Leave Status – Any non-board committee member who requires a temporary leave of absence from a committee for health or other personal reasons must submit the request in writing to committee chair, who may grant the status at their discretion. This status is granted in 4 month increments, and any extensions of this status must be reviewed by the entire committee and results recorded in meeting minutes. While holding this status, member may not vote in any committee matters, and they do not count towards the quorum.) Member Emeritus Status – Any non-board committee member who has performed valuable service to a committee, but is unable to continue to participate in the committee for an extended period of time (longer than 4 months) may be given the status. This status may only be conferred by committee discussion and vote, and the results recorded in the minutes. This is a non-voting status, and does not count towards the quorum.) Item C: Meetings Scheduling All Standing Committees shall be required to meet at least once a quarter, with the exception of Outreach and Finance, which shall meet at least monthly. If any committee fails to meet this requirement, the RNC vice-president shall cause to be put on the next general meeting held after such failure a recommendation that the Committee Chair be removed subject to Board Approval. Committees shall establish a set day of the month and time for regular meetings which meet their Committee’s minimum meeting requirements, for example every third Wednesday of the month, 6 PM, or the fourth Tuesday of every other month at 7 PM. Failure to meet minimum scheduling requirements may subject committee chair to removal, and possible disbanding of committee as allowed by Article VII Section 3 paragraphs F & G of the RNC Bylaws. Calling Meetings – The committee chair may call a meeting by preparing an agenda and properly posting it as per mandated guidelines. In the event a committee chair is derelict in calling a meeting, any two committee members may create an agenda, cause it to be posted as per mandated guidelines, and then hold the meeting. Supplemental Notification – All meeting agendas and supporting documents shall be delivered to all board members either directly, or via electronic link by committee chairman or their designee. Item D: Ad Hoc Committees Six (6) months after creation of any ad hoc committee, the Board shall review the committee and decide if the ad hoc committee’s activities warrant disbanding the committee, renewing its ad hoc status, elevating it to a permanent RNC committee, or merging it with an existing committee. Item E: Training – Where possible, and as allowed by DONE policy, the Reseda Neighborhood Council shall require all committee members who do not also serve as Reseda Neighborhood Council board members to read, sign, and be subject to the rules and regulations of the Board of Neighborhood Commissioners' Code of Conduct. Every committee member shall be required to review and re-sign these rules every two years in accordance with the guidelines set by BONC. Each committee member shall have 45 days from appointment in order to read and sign the BONC Code of Conduct which Code of Conduct will be supplied to the committee member by the committee chair. A committee member shall not be able to vote on a committee matter if they have not read and signed the BONC Code of Conduct. Failure to complete the code of conduct shall result in agendized removal from the committee. Failure to adhere to the rules set forth in the BONC Code of Conduct shall subject the member to an agendized removal from the committee. The RNC secretary shall keep a record of committee member's completion of the Code of Conduct. Item F: Duties and Responsibilities All Committees shall come up with a mission statement and a plan of action to implement it. The plan of action shall include yearly and quarterly goals.* Community Space; Duties of Chairman Community Space Keys – CS Chair shall be responsible for distributing keys to authorized keyholders, as well as retrieving keys as necessary, and keeping a record of who is in possession of any key(s) for the Community Space front door, and the Community Space Storage Room. He shall supply a copy of these records to the RNC Secretary. Re-Keying – CS Chair shall immediately have the front door of the Community Space rekeyed if any front door key is lost or cannot be retrieved and shall have sufficient copies of keys made to supply each authorized keyholder with one key. Enforcement of Terms of Use – It shall be the responsibility of the CS Chair to enforce the terms of use of the CS. Should any group violate the Terms of Use as specified in the RNC Community Space Application (Attachment A), CS Chair shall issue a written notice of violation. Duties of Committee Committee shall maintain a schedule of events and meetings that will be taking place in the space, and will make this schedule available upon request to any Board Member or Committee chair. Committee shall strive to identify an authorized keyholder who will facilitate a group’s use of the space. Facilitating shall include, but not be limited to, locking and unlocking the facility, and insuring the space is left in a clean and orderly manner.. If committee approves a group’s use of the space, but is not able to identify an authorized keyholder to facilitate the group’s use of the space, any motion sent to the board must include the requirement that an authorized keyholder facilitator be identified by the board before the group’s use of the space is approved. Outreach; Events – Outreach shall maintain a packet to explain and guide how to have an event with RNC involvement. That packet shall include, but not be limited to, the following: A list of RNC committees, the current Chairs and their contact information, and the types of events that would be under each committee’s purview. An approximate expected timeline and chain of contact the process will require to achieve approval for events that don’t require RNC funding, as well as ones that do. Samples of completed event applications and itemized budgets. Branding – Outreach shall ensure cohesive branding for the Council, providing templates when necessary for Committees and Events when needed, and ensuring any flyers and advertisements include necessary requirements. Finance; All financial requests shall be made to the Finance Committee before being presented to the full Board. All properly completed and filedsubmitted Neighborhood Purpose Grants (NPG) for qualifying organizations shall be promptly agendized within 45 days in the Budget and Finance Standing Committee upon receipt for review and input from our Board members and community stakeholders. When finance requests come via a committee motion, the Finance Committee shall make its decision based upon funds being available in the appropriate budget category, and not judge the merits of the item for which funds are being requested. When finance requests come via Stakeholder, Finance Committee shall direct Stakeholder to appropriate committee to evaluate request. If there is no appropriate committee then the Finance Committee shall judge the merits of the request in addition to determining if sufficient funds are available before forwarding recommendation to the Board for approval. In the case of NPG requests, Finance Committee shall vet the legitimacy of all requests and other technical merits before sending to RNC Board for community evaluation, provided funds are available. In no case shall an NPG be approved if applicant is not in attendance at Finance or Board meeting where it is being heard. Only NPG applications from organizations registered with the Department of Justice and the State of California, and that include all required documentation—including a current Statement of Information—be considered. Furthermore, applications shall only be agendized if the Board or Finance Committee indicates interest in moving them forward, to avoid agendizing incomplete or non-compliant applications. P-Card Usage – The P-Card Holder must be present at time of purchase for any charge to be made to the P-Card. No “after-the-fact” exemptions shall be allowed. Section VIII) Procedures Item A: Disputes - In the event of any dispute concerning any Board action, the concerned Board member shall follow grievance process as outlined in the RNC Bylaws before escalating further. Item B: Stakeholder Agenda Item Requests Should a stakeholder make a request outside of a General Board meeting that an item be placed on a regular general meeting agenda, whenever possible, the item shall be sent first to be heard by the appropriate committee. If necessary, it shall then go to the finance committee. It shall then be placed onto a regular Board agenda with the committee(s) official recommended Board action. Should a stakeholder make a request at a General Board meeting, the request shall be handled as per Bylaws protocol (Article 8, Section 2). Should there be no concurrence by the Board to place the item on a future General Board agenda, the Board President shall direct the stakeholder to the appropriate committee to consider the item. Item C: Record Keeping Assistant Secretary – The board shall assign an Assistant Secretary whose duty shall be Record Keeping. Board Member duties; Any receipts or financial invoices received by a board member shall be handled as follows: An electronic copy shall be immediately sent to the Secretary. The original physical paper shall be maintained on site in a location designated by the Secretary and approved by the Treasurer. Certifications – Any certifications received after required Board Member trainings, including, but not limited to, Ethics, Finance, Conduct, shall be supplied to the Secretary, and thence to the RNC Compliance Officer, the Parliamentarian. Committee duties; Minutes – Approved minutes shall make a note of all Board Members present and shall be forwarded to the Secretary within 72 Hours. Agendas – Finalized agendas shall be sent to President, Vice-President, Secretary, Newsletter Editor and submitted to the LA City ENS system no later than 96 hours prior to any meeting. Speaker Cards and Sign-in Sheets – It shall be the responsibility of the Committee Chair to take possession of any sign-in sheets or Speaker Cards completed at their meetings, and supply same to the Secretary as soon as possible. They shall maintain an electronic copy of same in their own records of the meeting. Section XCVII) Popcorn Item A: Popcorn Colonel – The RNC shall assign a Popcorn Colonel who shall be in charge of all things popcorn related at every General Meeting. It shall be the PC’s duty to make sure that popcorn is prepared 30 minutes in advance of every General Meeting, and any Committee meeting that requests it. i) Private of Popcorn – The PC shall identify a POP who shall be responsible for cleaning of the popcorn machine at any meeting at which it was used.